After ensuring optimum inventory which, we leant, avoids over-stocking
as well as under-stocking, we move on to the next objective of Production
Planning: Coordinating activities of Departments.
Production planning includes the very important task of coordinating
the activities of all the departments of the company. Coordination implies, of course, there should
be more than one to work with and to work along.
For a business to continue to thrive, all its departments must work in
coordination never losing sight of the aim of the business: profit without
which no business worth the name can exist even for a short span of time. All
the efforts of all the departments of the company, marketing department,
production department, inventory department, finance department--- all must
work in coordinating pattern so that all the efforts of all the people of all
the department move on an integrated meaningful path . In other words, they must consciously be
aware of the fact that their activities, all of them, move towards a common
goal of the company. And the chief task of the manager of the company is to see
to it that nobody’s effort goes waste and astray.
Coordination is a continuous and a pervasive factor, continuous in the
sense that business is a continuous activity of great concern and pervasive in
the sense that all the departments and all the people of all the department at
various levels of organization must coordinate with one another. Otherwise,
business will be negatively affected.
Coordination is everybody’s responsibility; it means that
responsibility of achieving coordination does not begin and end with the top
level authorities only; it is shared by mangers working at different levels of
the organization. Even the last level
employee also has something to contribute to the company’s goal. Top level
managers coordinate all the plans and policies of the organization; middle
level managers coordinate departmental activities and the lower level managers
coordinate the activities of all the workers. In other words, through
interconnection between the departments, the entire business organization
functions like one organic living being.
Above all, coordination is a very conscious activity in the sense that
it cannot be forgotten even for a minute. If one section of the organization
fails to conform to the practice of coordination, the result will be chaos and
confusion, the factors that will damage the business goal very severely.
Coordination is the
essence of management, the living breath of it. As the breath keeps the human
being alive, it keeps the management afloat in profitability. The virtue of
coordination is it helps achieve organizational objective with least friction
and conflict among the employees of the organization. From the peon of the organization to the
President, coordination is the basic thread that connects one with all and all
with one another like the thread of the garland that carries different flowers
on it giving it a shape and form that matter. It means there will be harmony
and quality in the activities of the organization.
planning requires coordination of all the departments so that the business does
not waver on its path but sticks to the only path of survival and sustenance
(i) Helps in achieving organisational objectives with minimum of
Provides the required quality, timing, amount and sequence of efforts.
Brings harmony in efforts of different departments and individuals.