Order is the next principle of
management we have to look into this week. Order is a kind of discipline
without which no work can be completed in right time in the right way for the
right customer. Order implies total grasp of the situation that includes work
and workers. It is well-thought out
sequence of actions that aim at goal.
First requirement for an order to be,
the materials required for job must be made available in right time at the
right quantity; second, on the spot, the right people must be present in the
required strength. For example, if ten workers are required, the ten must be
there, no matter any worker happens to be on leave. Only when the required
quantity of materials and men are there on the work spot, in the right time at
that, then, the organization is considered to work in order. Such organization
will be productive in nature in the sense that it will be moving towards its
goal without much difficulty, without many huge hiccups.
On the other hand, if either right
quantity of materials is not there, the production will be affected; same will
be the result if the necessary number of employees fails to turn out for
work. Such a situation is described as
chaotic, disorderly, confused and mismanaged.
No business house can thrive in such situations in the dog eat dog
They talk about two kinds of order that
must be attended to in any organization:
Material Order and Social Order for Human Resources.
The Material Order is said to be present
if all the materials required for production are available in the right time in
right quantity with right quality assured. Immediate availability of the
materials presupposes a series of actions that must be taken in advance. First,
right inventory must be prepared in the sense no unnecessary stocking of
materials must be there since it locks up capital which could have been more
profitably used. Neither should be the under stock of materials which would
hamper production. Right inventory saves money and time for administration.
There is one more significant point
about the Material Order: a place for a
thing and a thing for a place.
It implies that the space must be
judiciously used lest it is wasted with unwanted things crowding in. Before a
thing is added to the company, a right place must be chosen so that it can be
fully utilized causing least disturbance to the work.
Social Order for Human Resources expects
right people at the right place in the organization in the right time. Under
staffing negatively affects the total performance of the company and
overstaffing is a burden on the finance of the company, besides being an
unproductive addition. Getting the right
people poses a great challenge to the Human Resources Department. Compromise in
quality either of personnel or of materials ends up in damage to the fame of
the company. Once the brand image of the company is dented because of faulty
administrative moves, it is extremely difficult to restore the old name.
From the points discussed above, it must
be clear that order is vitally pertinent to any organization to sustain itself
in the highly competitive environment.