In Time-Management, a permanent issue with the top officials, we say
Avoid Intruders since they consume precious time in an unproductive way. In the
same way, in achieving conciseness in communication, we say strictly avoid
useless qualifiers which do not actually convey any fact. For example, let us take this sentence. In
the performance he was extremely splendid surpassing all by leaps and bounds.
What does ‘extremely’ convey in terms of fact. Whatever feeling the speaker
wants to convey, say high level of admiration for the performance, the word
splendid brings out. Extremely does not actually add any new piece of
information. It may be said in defence that the word extremely lays emphasis on
the merit of performance. You can see it is superfluous; ‘splendid’ contains
the emphasis on merit also. Of course one can ask what harm is there in using
this word; true, no harm is there either to the speaker or to the listener; all
the same. It is superfluous and it might suggest that the speaker or the writer
does not have good sensibility in knowing what is necessary and what is not.
To give some more floating qualifiers: , really, probably, very,
definitely, somewhat, kind of, extremely, practically. A way to learn the
uselessness of these qualifiers is trying to use them and feel for them. It is
the feeling that matters.
fact here is use of active voice. Passive voice sentences are used where the
action is more important than the one who acts; they are proper in scientific
experiments. Perhaps, you may remember your lab experiences in schools and
colleges. When you write your practical
notes, you are taught to use passive voice sentences. Water is poured in the Test tube and is
heated till the water reaches boiling point. Here you can see the action is
important and not the actor, so to say. When you write asking for clearing the
due from your business partner, you should not say, You are requested to clear
the long-pending dues. This is not a correct sentence. We request you to clear
the long-pending dues. In the first sentence you do not seem to give respect to
your business partner and in the second
sentence you show proper courtesy by yourself requesting and not making an indirect request. In
effective business communication, why even in ordinary communication with your
relatives and friends, it is always good to use active voice sentences.
We have seen all
the very significant facts in conciseness-skill and we shall move on next skill
required for effective communication.