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Shipping Ministry makes use of e-invoice, e-payment & e-Delivery Order mandatory for all stakeholders in maritime trade

The Shipping Ministry has decided that use of E Invoice, E Payment and E delivery shall become mandatory with effect from April two in an effort to make full use of the Port community system. This will be applicable to entire maritime trade operating through Port community system for all stakeholders.

The system on a compulsory basis will be implemented in all major Ports, Private Ports, Private Terminals, Container Freight Stations and Inland Container Depots operating throughout the country from April two. 

To avail E Payment facility through PCS, the stakeholders should complete the required formalities with the New Delhi based Indian Port Association before April two. Maritime stakeholders who are hitherto exchanging e invoices, e payment and e dos through third party portals should dispense with those portals and invariably exchange these documents through Port Community System with effect from April third.

The Shipping Ministry has taken a number of initiatives in improving the flow of trade through sea ports in the last few years to improve the ease of doing business in trading across the border. One of the key initiatives is to exchange trade-related documents electronically through Port Community System (pcs), a Centralized web-based message exchange platform for the entire maritime community operated by Indian Ports Association (IPA), New Delhi. The noteworthy feature of PCS is its direct link to ICE Gate of Customs, the soft wear arm of the enforcement agency.

 In the last one year a number of new functionalities, focused on Ease of doing business, like E-Delivery Order, Port Gate module, E-invoicing and E-payment have been added in PCS. These features have been developed by the Indian Port Association in consultation with the maritime stakeholders.

E-Do through PCS was implemented only for Direct Port Delivery containers in JNPT but now it has been extended to deliveries made by all custodians like terminals, CFSs/ICDs and other Major Ports using PCS.

 On a review of the use of these functionalities in PCS by various stakeholders, it was seen that many stakeholders in Port Community System are yet to use these features. In order to improve the flow of sea trade among Port Community System and for the benefit of all stakeholders concerned, it is essential that all stakeholders across the maritime trade flow use these features.

 Wherever the link is broken, manual processes are resorted to resulting in increase in dwell time of cargo. In view of the above, it has now been decided that the use of e-invoice, e-payment and e-Delivery Order, across the entire maritime trade through PCS, shall be made mandatory for all stakeholders across all Major Ports, all terminals within the Major Ports, private ports, private terminals and CFSs/ICDs with Effect from April 2, 2018. This was also agreed by all the stakeholders during the meeting held under the Chairmanship of Secretary (Shipping) to review the reforms undertaken under the trading across borders on February 27, 2018.

It is also decided that the Chairman/of each port shall form a local committee of stakeholders with representatives from all players in the maritime trade to facilitate the smooth implementation of these processes and use of these functionalities in PCS. Difficulties faced, if any, shall be reported to IpA/pCS Help Desk (support.ipcs@nic.in/l-800-11-5055/9910716769) immediately for resolution.

 Stakeholders who are not currently members of PCS shall contact PCS helpdesk for registration and use of these features. 

Joint Secretary looking after Ports in the Ministry of Shipping and MD, IPA will review the compliance of the mandatory usage of this system by different stakeholders once in every month and will initiate further action as appropriate.


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